Forms

Fee Schedule
List of fees for the County Clerk, Registrar of Voters, County Recorder, and Non-Statutory fees. Ventura County does not conform copies. Please do not send additional copies to be conformed as the copies will be returned to you.

Birth Application

Death Application

Marriage Certificate Application

DD214 Request Application
Document Request
P.C.O.R.
Document cover sheet
Affidavit of Death of Joint Tenant
Declaration of Homestead - Married Couples
Full Reconveyance
Grant Deed
Declaration of Homestead – Individuals

Substitution of Trustee
Quitclaim Deed

Birth Certificate Application
Beginning July 1, 2003 the California Health and Safety Code Section 103526 permits only specific individuals to receive an AUTHORIZED CERTIFIED COPY of a birth record. For additional ordering information, view our Vital Records page.

Death Certificate Application
Beginning July 1, 2003 the California Health and Safety Code Section 103526 permits only specific individuals to receive an AUTHORIZED CERTIFIED COPY of a death record. For additional ordering information, view our Vital Records page.

Marriage Certificate Application

Use this form to request a certified copy of a Marriage record in the Ventura County Recorder’s Office. This form may be mailed, or brought in person to the Ventura County Recorder’s Office. For additional ordering information, view our Vital Records page.

DD 214 Official Record Request
Use this form to request free certified copies of a Service Discharge (DD 214) in the Ventura County Recorder’s Office. This form may be mailed or brought in person to the Ventura County Recorder’s Office.

Document Request
Use this form to request a plain or certified copy of a Real Property record in the Ventura County Recorder’s Office. This form may be mailed or brought in person to the Ventura County Recorder’s Office. For additional ordering information, view our Vital Records page.

PCOR
Preliminary Change of Ownership Report

Document cover sheet

Affidavit of Death of Joint Tenant
This form is used to verify the death of and identify the decedent as a former interest holder in specifically described or referred to real property.
Recording requirements:

  1. Name of affiant / declarant
  2. Name of decedent
  3. Death certificate (certified copy of)
  4. Description / identification of real property
  5. Signature of affiant / declarant
  6. Verification

This document type requires a Preliminary Change of Ownership Report and permits a $20.00 penalty per assessor / Recorder agreement.

Declaration of Homestead
This form is used to protect the dwelling in which an owner or head of a family resides, to a limited extent, from forced sale.
Recording requirements:

  1. Name(s) of owner(s) / declarant(s)
  2. Statement declaring homestead
  3. Description / identification of real property (street address acceptable) *
  4. Statement that facts are known to be true
  5. Signature(s) of owner(s) / declarant(s) or authorized agent of the declared homestead owner **
  6. Signature(s) acknowledged

* Includes mobile homes and boats if residence of declarant.
** If signed by an authorized agent of homesteader, document must state the agent has authority to act and the source of that authority.

Deed of Full Reconveyance
This form is to evidence the full or partial payment of a loan under a Deed of Trust.
Recording requirements:

  1. Name(s) of original trustor(s)
  2. Name(s) of trustee(s)
  3. Recording reference to Deed of Trust
  4. Signature(s) of trustee(s)
  5. Signature(s) acknowledged

Grant Deed
This form is used to transfer a title to real property.
Recording requirements:

  1. Name(s) of Grantor(s)
  2. Name(s) of Grantee(s)
  3. Description / identification of real property
  4. Documentary transfer tax declaration
  5. Mailing address – tax statements
  6. Certificate of Acceptance if deed is to a political or government agency for public purposes
  7. Signature(s) of grantor(s)
  8. Signature(s) acknowledged*

This document type requires a Preliminary Change of Ownership Report and permits a $20.00 penalty per assessor / Recorder agreement.

* Proof by subscribing witness not acceptable (witness acknowledgment).

Possible Documentary Transfer Tax transaction.

Substitution of Trustee
This form is used to evidence the appointment of new trustee in place of the original trustee as shown on a previously recorded deed of trust.
Recording requirements:

  1. Name(s) of trustor(s)
  2. Recorder’s reference to original Deed of Trust
  3. Date of recordation of deed of trust
  4. Name(s) of new trustee(s)
  5. Signature(s) of beneficiary(ies)
  6. Signature(s) acknowledged

A substitution of trustee pertaining to multiple deeds of trust recorded in the same county with the same trustee and beneficiary may be recorded without items 1 and 3 as noted above.

Affidavit

This form is used to evidence a surviving spouse’s right to dispose of community real property.
Recording requirements:

  1. Name of decedent
  2. Statement that surviving spouse, personal representative, guardian of estate or conservator of surviving spouse’s estate has the right to dispose of community real property
  3. Statement that 40 days have elapsed since death of decedent
  4. Description / identification of real property
  5. Signature of affiant
  6. Verification

Quitclaim Deed

This form is used to transfer the title to real property.
Recording requirements:

  1. Name(s) of grantor(s)
  2. Name(s) of grantee(s)
  3. Description / identification of real property
  4. Documentary transfer tax declaration
  5. Mailing address – tax statements
  6. Certificate of Acceptance if deed is to a political or governmental agency for public purpose
  7. Signature(s) of grantor(s)
  8. Signature(s) acknowledged*

Document type requires Preliminary Change of Ownership Report and permits a $20.00 penalty per Assessor / Recorder agreement.

* Proof by subscribing witness not acceptable (witness acknowledgment).

Possible Documentary Transfer Tax transaction.

Most forms are provided as PDF files and require Adobe Acrobat Reader.
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2. Once you have downloaded Acrobat Reader, click on the form link.