County Recorder Forms

Fee Schedule
List of fees for the County Clerk, Registrar of Voters, County Recorder, and Non-Statutory fees. Ventura County does not conform copies. Please do not send additional copies to be conformed as the copies will be returned to you.

2018 Fee Schedule which includes information regarding Senate Bill (SB) 2

VITAL RECORDS

OFFICIAL RECORDS

  • Affidavit of Death of Joint Tenant
    This form is used to verify the death of and identify the decedent as a former interest holder in specifically described or referred to real property.
    Recording requirements:

    1. Name of affiant / declarant
    2. Name of decedent
    3. Death certificate (certified copy of)
    4. Description / identification of real property
    5. Signature of affiant / declarant
    6. Verification

    This document type requires a Preliminary Change of Ownership Report and permits a $20.00 penalty per assessor / Recorder agreement.

  • Deed of Full Reconveyance
    This form is to evidence the full or partial payment of a loan under a Deed of Trust.
    Recording requirements:

    1. Name(s) of original trustor(s)
    2. Name(s) of trustee(s)
    3. Recording reference to Deed of Trust
    4. Signature(s) of trustee(s)
    5. Signature(s) acknowledged
  • Grant Deed
    This form is used to transfer a title to real property.
    Recording requirements:

    1. Name(s) of Grantor(s)
    2. Name(s) of Grantee(s)
    3. Description / identification of real property
    4. Documentary transfer tax declaration
    5. Mailing address – tax statements
    6. Certificate of Acceptance if deed is to a political or government agency for public purposes
    7. Signature(s) of grantor(s)
    8. Signature(s) acknowledged*

    This document type requires a Preliminary Change of Ownership Report and permits a $20.00 penalty per assessor / Recorder agreement.

    * Proof by subscribing witness not acceptable (witness acknowledgment).

    Possible Documentary Transfer Tax transaction.

  • Quitclaim Deed
    This form is used to transfer the title to real property.
    Recording requirements:

    1. Name(s) of grantor(s)
    2. Name(s) of grantee(s)
    3. Description / identification of real property
    4. Documentary transfer tax declaration
    5. Mailing address – tax statements
    6. Certificate of Acceptance if deed is to a political or governmental agency for public purpose
    7. Signature(s) of grantor(s)
    8. Signature(s) acknowledged*

    Document type requires Preliminary Change of Ownership Report and permits a $20.00 penalty per Assessor / Recorder agreement.

    * Proof by subscribing witness not acceptable (witness acknowledgment).

    Possible Documentary Transfer Tax transaction.

  • Substitution of Trustee
    This form is used to evidence the appointment of new trustee in place of the original trustee as shown on a previously recorded deed of trust.
    Recording requirements:

    1. Name(s) of trustor(s)
    2. Recorder’s reference to original Deed of Trust
    3. Date of recordation of deed of trust
    4. Name(s) of new trustee(s)
    5. Signature(s) of beneficiary(ies)
    6. Signature(s) acknowledged

    A substitution of trustee pertaining to multiple deeds of trust recorded in the same county with the same trustee and beneficiary may be recorded without items 1 and 3 as noted above.

Most forms are provided as PDF files and require Adobe Acrobat Reader.
1. To view these files click here for the free Adobe Acrobat Reader.
2. Once you have downloaded Acrobat Reader, click on the form link.