Forms

Fee Schedule
List of fees for the County Clerk, Registrar of Voters, County Recorder, and Non-Statutory fees. Ventura County does not conform copies. Please do not send additional copies to be conformed as the copies will be returned to you.

Affidavit of Homeless Status Fee Waiver Application

Restrictive Covenant Modification Form (Pursuant to Section 12955 through 12956.2 of the California Government Code)

Corrected Affidavit pursuant to Assembly Bill 1974.  Acknowledgment requirement for minor corrections in accordance with the legislative amendment of Government Code section 27201.

 

Birth Certificate Application
Beginning July 1, 2003 the California Health and Safety Code Section 103526 permits only specific individuals to receive an AUTHORIZED CERTIFIED COPY of a birth record. For additional ordering information, view our Vital Records page.

Death Certificate Application
Beginning July 1, 2003 the California Health and Safety Code Section 103526 permits only specific individuals to receive an AUTHORIZED CERTIFIED COPY of a death record. For additional ordering information, view our Vital Records page.

Marriage Certificate Application
Use this form to request a certified copy of a Marriage record in the Ventura County Recorder’s Office. This form may be mailed, or brought in person to the Ventura County Recorder’s Office. For additional ordering information, view our Vital Records page.

DD 214 Official Record Request
Use this form to request free certified copies of a Service Discharge (DD 214) in the Ventura County Recorder’s Office. This form may be mailed or brought in person to the Ventura County Recorder’s Office.

Document Request
Use this form to request a plain or certified copy of a Real Property record in the Ventura County Recorder’s Office. This form may be mailed or brought in person to the Ventura County Recorder’s Office. For additional ordering information, view our Vital Records page.

PCOR
Preliminary Change of Ownership Report

Recording document cover sheet

Affidavit of Death of Joint Tenant
This form is used to verify the death of and identify the decedent as a former interest holder in specifically described or referred to real property.
Recording requirements:

  1. Name of affiant / declarant
  2. Name of decedent
  3. Death certificate (certified copy of)
  4. Description / identification of real property
  5. Signature of affiant / declarant
  6. Verification

This document type requires a Preliminary Change of Ownership Report and permits a $20.00 penalty per assessor / Recorder agreement.

Deed of Full Reconveyance
This form is to evidence the full or partial payment of a loan under a Deed of Trust.
Recording requirements:

  1. Name(s) of original trustor(s)
  2. Name(s) of trustee(s)
  3. Recording reference to Deed of Trust
  4. Signature(s) of trustee(s)
  5. Signature(s) acknowledged

Grant Deed
This form is used to transfer a title to real property.
Recording requirements:

  1. Name(s) of Grantor(s)
  2. Name(s) of Grantee(s)
  3. Description / identification of real property
  4. Documentary transfer tax declaration
  5. Mailing address – tax statements
  6. Certificate of Acceptance if deed is to a political or government agency for public purposes
  7. Signature(s) of grantor(s)
  8. Signature(s) acknowledged*

This document type requires a Preliminary Change of Ownership Report and permits a $20.00 penalty per assessor / Recorder agreement.

* Proof by subscribing witness not acceptable (witness acknowledgment).

Possible Documentary Transfer Tax transaction.

Substitution of Trustee
This form is used to evidence the appointment of new trustee in place of the original trustee as shown on a previously recorded deed of trust.
Recording requirements:

  1. Name(s) of trustor(s)
  2. Recorder’s reference to original Deed of Trust
  3. Date of recordation of deed of trust
  4. Name(s) of new trustee(s)
  5. Signature(s) of beneficiary(ies)
  6. Signature(s) acknowledged

A substitution of trustee pertaining to multiple deeds of trust recorded in the same county with the same trustee and beneficiary may be recorded without items 1 and 3 as noted above.

Affidavit

This form is used to evidence a surviving spouse’s right to dispose of community real property.
Recording requirements:

  1. Name of decedent
  2. Statement that surviving spouse, personal representative, guardian of estate or conservator of surviving spouse’s estate has the right to dispose of community real property
  3. Statement that 40 days have elapsed since death of decedent
  4. Description / identification of real property
  5. Signature of affiant
  6. Verification

Quitclaim Deed

This form is used to transfer the title to real property.
Recording requirements:

  1. Name(s) of grantor(s)
  2. Name(s) of grantee(s)
  3. Description / identification of real property
  4. Documentary transfer tax declaration
  5. Mailing address – tax statements
  6. Certificate of Acceptance if deed is to a political or governmental agency for public purpose
  7. Signature(s) of grantor(s)
  8. Signature(s) acknowledged*

Document type requires Preliminary Change of Ownership Report and permits a $20.00 penalty per Assessor / Recorder agreement.

* Proof by subscribing witness not acceptable (witness acknowledgment).

Possible Documentary Transfer Tax transaction.

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