General Recording Requirements

FEES

BASIC RECORDING FEE
(Gov. Code. Section 27361)
The fee for recording most documents is: $14.00 for the first page and $3.00 for each additional page. A page is one side of a sheet 8.5″ x 11.” A document containing any other size page will be charged a $3.00 per page penalty.

The fee for recording the documents listed below is $24.00 for the first page and $3.00 for each additional page. **All 1 and 2 page UCC document types will be $20.00. Please be aware when two or more document titles are incorporated into one form, this special recording fee will be collected on each affected document title.

CONFORMED COPIES – Ventura County does not conform copies. Please do not send addtional copies to be conformed as the copies will be returned to you.

  • Abstract of Judgment
  • Affidavit
  • All Deed of Trust Document types
  • Assignment of Lease
  • Assignment of Rents 
  • Construction Trust Deed
  • Covenants
  • Declaration Restrictions
  • Declaration of Homestead
  • Easement
  • Lease
  • Lien
  • Lot Line Adjustment
  • Mechanic’s Lien
  • Notice of Assessmant Lien
  • Modification Deed of Trust
  • Notice of Completion
  • Notice of Default
  • Notice of Trustee’s Sale
  • Quitclaim Deed
  • Reconveyance
  • Release
  • Rescission Notice of Default
  • Request Notice of Default
  • Subordination Agreement
  • Substitution of Trustee
  • Trustee’s Deed upon Sale
  • All UCC Document types**

 COMBINED DOCUMENTS
(Gov.Code. Section 27361.1)
When two or more documents are incorporated into one form, they will be priced as two or more separate documents. A base recording fee of $14.00 for the first page and $3.00 for each additional page will be charged for the entire document, plus $14.00 for each additional document.

ADDITIONAL INDEXING FEES
(Gov.Code. Section 27361.2 & 27361.8)
When a document contains more than one reference to another document which must be indexed, an additional $1.00 will be charged for each reference after the first.

When a document contains more than 10 names which must be indexed, an additional $1.00 will be charged for each group of 10 names after the first.

NOTIFICATION FEE
(Gov.Code. Section 27297.5)
A notification fee of $12.00 will be charged for each involuntary lien recorded. The debtor’s address must appear on the document.

MONUMENT FEE
(Gov.Code. Section 27585)
A $10.00 fee is charged on deeds for the specific purpose of financing the County Surveyor’s Survey Monument Preservation Fund. Deeds in which the legal description refers to a recorded Subdivision Map are exempt from this fee.

PENALTY PRINT
(Gov.Code. Section 27361)
An additional charge of $1.00 will be charged for each page upon which penalty print appears. Penalty print is measured as either: more than nine lines per vertical inch or more than 22 characters and spaces per horizontal inch. This does not apply to explanatory words for the completion of blank spaces in a printed form.

OTHER

DOCUMENT TITLE
(Gov.Code Section 27324)
Every document presented for recording must indicate the title or title(s) on the first page directly below the space provided for recording (2.5″ at the top of the first page). Only those titles appearing there will be indexed by the Recorder.

RETURN NAME AND ADDRESS
(Gov.Code. Section 27361.6)
The name and address of the person to whom the document is to be returned must appear on each document. The name of the person requesting recording must also appear. When possible, use the upper left-hand portion of the first page for this information.

ORIGINAL SIGNATURE
(Gov.Code. Section 27201(b)
Every document presented for recording must contain original signatures or be originally certified by a government agency.

ACKNOWLEDGMENT OF EXECUTION
(Gov.Code. Section 27287)
Every document presented for recording must be acknowledged and the acknowledgment must be proper, unless exempt.

ASSESSOR’S PARCEL NUMBER (A.P.N)
(Gov.Code. Section 27297.6)
The Assessor’s parcel number (A.P.N.) must appear on documents conveying real property.

DOCUMENT LEGIBILITY
(Gov.Code. Section 27361.7)
Every document presented for recording must be legible to reproduce a readable photographic record.

PRELIMINARY CHANGE OF OWNERSHIP (PCOR)
(Gov.Code Section 27321; R&T Section 480.3) Every document evidencing a conveyance of real property must have a Preliminary Change of Ownership Report (PCOR) or pay an additional $20.00 fee.

NAMES REQUIRED IN DOCUMENTS
(Gov.Code. Section 27288.1)
Documents authorized by law to be recorded shall contain:

  1. All the name(s) of the record owner(s) – if it affects, transfers, or encumbers an interest in real property.
  2. All the name(s) of the record owner(s) or the name(s) as they appeared in the document creating an interest, right, or encumbrance – if it releases or terminates an interest, right or encumbrance in real property.
  3. No document shall be recorded or indexed unless it meets the requirements of this section, as well as any additional information required by law pertaining to the particular document.

Check or money order should be made payable to Ventura County Recorder.