FORM DESCRIPTIONS

Fee Schedule
List of fees for the County Clerk, Registrar of Voters, Clerk of the Board of Supervisors, County Recorder, and Non-Statutory fees.

COUNTY CLERK FORMS

Marriage License Application
Use this form to apply for a license to marry. This form must be brought in to the Ventura County Clerks Office in person. For additional information click here

Domestic Partnerships
Domestic Partnerships are registered with the Secretary of State. You may obtain Declaration and Termination forms from the Ventura County Clerk's office. For more information click here

Fictitious Business Name Statement
Every person who regularly transacts business in this state for profit under a fictitious business name shall file a fictitious business name statement not later than 40 days from the time he commences to transact such business. The registrant shall file a new statement on or before the date of expiration of each FBN statement. The statement shall be filed in the county in which the principal place of business is located. If the principal place of business is outside this state, the statement shall be filed with the Clerk of Sacramento County.

Fictitious Business Name Stmt. - Additional Information Form
This form is used in conjuction with a fictitious business name statement. This form is provided to allow for the filing of additional business names when each business name is being conducted out of the same principal place of business. If there are more than three owners for the business, use this form to list the additional owners.

Stmt. of Abandonment of use of Fictitious Business Name
A person who has filed a fictitious business name statement may, upon ceasing to transact business in this state under that fictitious business name, file a statement of abandonment of use of fictitious business name. The statement shall be executed in the same manner as a fictitious business name statement and shall be filed with the county clerk of the county in which the person has filed his fictitious business name statement. The statement shall be published in the same manner as a fictitious business name statement and an affidavit showing the publication shall be filed with the county clerk after the completion of publication.

STATEMENT OF WITHDRAWAL FROM PARTNERSHIP
Any person who is a general partner in a partnership that is or has been regularly transacting business in a fictitious business name may, upon withdrawing as a general partner, file a statement of withdrawal from partnership operating under fictitious business name. The statement shall be executed in the same manner as a fictitious business name statement and shall be filed with the county clerk of the county in which the person has filed his fictitious business name statement. The statement shall be published in the same manner as a fictitious business name statement and an affidavit showing the publication shall be filed with the county clerk after the completion of publication.

Legal Document Assistant Registration - Indiv. - Corp.
Business and Professions Code Sections 6400 et al requires a Legal Document Assistant (LDA) to register in each county in which the LDA performs acts for which registration is required.
For more information CLICK HERE

FISH & GAME TRANSMITTAL FORM AND CERTIFICATE OF FEE EXEMPTION
Department of Fish & Game Environmental Filings
The Fish & Game Transmittal form MUST be used when filing all environmental documents with the Ventura County Clerk's Office. Complete and attach the original Transmittal to the environmental filing. Make sure all applicable fees are included. If the project is determined to be De Minimus, a Certificate of Fee Exemption MUST be completed and attached to the environmental document.

COUNTY RECORDER FORMS

Birth Certificate Application
Begining July 1, 2003 the California Heath and Safety Code Section 103526 permits only specific individuals to recieve an AUTHORIZED CERTIFIED COPY of a birth record. For additional ordering information click here

Death Certificate Request
Begining July 1, 2003 the California Heath and Safety Code Section 103526 permits only specific individuals to recieve an AUTHORIZED CERTIFIED COPY of a death record. For additional ordering information click here

Marriage Certificate Request
Use this form to request a certified copy of a Marriage record in the Ventura County Recorder's Office. This form may be mailed, or brought in person to the Ventura County Recorder's Office. For additional ordering information click here

DD 214 Official Record Request
Use this form to request free certified copies of a Service Discharge (DD 214) in the Ventura County Recorder's Office. This form may be mailed or brought in person to the Ventura County Recorder's Office. For additional ordering information click here

Document Request
Use this form to request a plain, or certified copy of a Real Property record in the Ventura County Recorder's Office. This form may be mailed, or brought in person to the Ventura County Recorder's Office. For additional ordering information click here

PCOR
Preliminary Change of Ownership Report

Document cover sheet
Document cover sheet

Affidavit of Death of Joint Tenant
This form is used to verify the death of and identify the decedent as a former interest holder in specifically described or referred to real property.
Recording requirements:

1. Name of affiant / declarant.
2. Name of decedent.
3. Death certificate (certified copy of).
4. Description / identification of real property.
5. Signature of affiant / declarant.
6. Verification.

Declaration of Homestead
This form is used to protect to a limited extent, from forced sale, the dwelling in which an owner or head of a family resides.
Recording requirements:

1. Name(s) of owner(s) / declarant(s)
2. Statement declaring homestead.
3. Description / identification of real property (street address acceptable). *
4. Statement that facts are known to be true.
5. Signature(s) of owner(s) / declarant(s) or authorized agent of the declared homestead owner. **
6. Signature(s) acknowledged.

Deed of Full Reconveyance
This form is to evidence full or partial payment of a loan under a Deed of Trust.
Recording requirements:

1. Name(s) of original trustor(s).
2. Name(s) of trustee(s).
3. Recording reference to Deed of Trust.
4. Signature(s) of trustee(s).
5. Signature(s) acknowledged.

Grant Deed
This form is used to transfer tittle to real property.
Recording requirements:

1. Name(s) of Grantor(s).
2. Name(s) of Grantee(s).
3. Description / identification of real property.
4. Documentary transfer tax declaration.
5. Mailing address - tax statements.
6. Certificate of Acceptance if deed is to a political or government agency for public purposes.
7. Signature(s) of grantor(s).
8. Signature(s) acknowledged.*

* Proof by subscribing witness not acceptable (witness acknowledgment).

Possible Documentary Transfer Tax transaction.

Substitution of Trustee
This form is used to evidence the appointment of new trustee inplace of the original trustee as shown on a previovsly recorded deed of trust.
Recording requirements:

1. Name(s) of trustor(s).
2. Recorder's reference to original deed of trust.
3. Date of recordation of deed of trust.
4. Name(s) of new trustee(s).
5. Signature(s) of beneficiary(ies).
6. Signature(s) acknowledged.

Affidavit This form is used to evidence a surviving spouse's right to dispose of community real property.
Recording requirements:

1. Name of decedent.
2. Statement that surviving spouse, personal representative, guardian of estate or conservator of surviving spouse's estate has the right to dispose of community real property.
3. Statement that 40 days have elapsed since death of decedent.
4. Description / identification of real property.
5. Signature of affiant.
6. Verification.

Quitclaim Deed This form is used to transfer title to real property.
Recording requirements:

1. Name(s) of grantor(s).
2. Name(s) of grantee(s).
3. Description / identification of real property.
4. Documentary transfer tax declaration.
5. Mailing address - tax statements.
6. Certificate of Acceptance if deed is to a political or governmental agency for public purpose.
7. Signature(s) of grantor(s)
8. Signature(s) acknowledged.*

* Proof by subscribing witness not acceptable (witness acknowledgment)

Possible Documentary Transfer Tax transaction.